In the life sciences world, a single mistake can erase decades of research. Whether you’re relocating cryogenic samples, biological specimens, or sensitive lab equipment, bioinventory must be safeguarded with precision and foresight. At Laboratory Movers, we specialize in transporting scientific assets securely and in full compliance — so you don’t lose what matters most.Our Best Practices for Moving and Storing Biosamples
1. Redundant Storage & Offsite Backup Planning
Sample redundancy isn’t just for long-term storage facilities — it’s critical during a move. We work with our clients to ensure split-sample storage, staggered moves when necessary, and backup freezers are in place when downtime isn’t an option.
We recommend:
- Maintaining offsite backups of your most valuable or irreplaceable specimens
- Creating an inventory split plan for high-risk shipments
- Scheduling dry runs for large or multi-phase relocations
2. Temperature Monitoring & Control in Transit
Standard freezers tell you what the cabinet temperature is — not what your sample vials are experiencing. We use wireless temperature probes that measure the actual conditions within sample containers, offering real-time tracking and alerts.
Our cryogenic transport systems include:
- Generator-equipped vehicles with backup power
- -80°C, -20°C, and refrigerated container options
- Remote monitoring with immediate response protocols
- Compliance with FDA, GxP, and biosafety guidelines
3. Inventory Accuracy & Chain of Custody
Sample mislabeling, misplaced vials, or inconsistent logging can have catastrophic effects on research continuity. Laboratory Movers deploys barcode-driven inventory systems and digital logs to eliminate guesswork.
We implement:
- Full chain-of-custody documentation
- Barcode-scanning during pack-out and pack-in
- Indexing for grouped or blinded samples
- Secure transport of sensitive clinical materials
4. SOPs & Contingency Planning
Every relocation we perform is guided by documented SOPs for packing, handling, and emergency scenarios. If a truck breaks down or a freezer fails, we have real protocols — not improvisation.
Our teams are trained to:
- Follow your facility’s existing SOPs for hazardous or biological materials
- Document and test custom SOPs before every move
- Rehearse emergency power, reroute, or access issues before move day
5. Quality Oversight from Start to Finish
We assign a single point of contact for every cryogenic or bioinventory move — someone who oversees the entire process and ensures all compliance standards are met. Our quality control protocols are integrated with transport, access control, and client reporting.
This includes:
- Pre-move site surveys and risk assessments
- Daily check-ins during multi-day or phased moves
- Post-move reports with logged data and condition checks
6. Personnel Training and Access Controls
Whether you’re working with clinical trial specimens, patient-derived xenografts, or cell line libraries, improper handling during a move can introduce contamination, temperature shock, or misplacement. That’s why our crews are trained to understand the science behind what they’re moving.
We ensure:
- Only trained professionals handle cryogenic materials
- Staff adhere to cleanroom and biohazard protocols where applicable
- Access restrictions are enforced during loading, transit, and delivery
Partner with Laboratory Movers for Secure Bioinventory Transport
Laboratory Movers was built to protect research in motion. We specialize in planning and executing moves involving:
- Cryogenic and frozen biosample transport
- Cleanroom equipment and freezers
- Sensitive chemical and reagent inventories
- Live specimen and tissue culture shipments
- Cross-country or phased relocations
We serve universities, biotech firms, pharmaceutical companies, and research institutions nationwide. When the stakes are high, you need a partner who treats every sample like it’s irreplaceable — because it probably is.
Let’s talk about your upcoming move.
Call us at 888.828.3227 or request a quote online to get started.